Overview

As part of the HBCIS 5.2 Software Release, Phase 2 in September 2004, Data Quality has recommended a number of field additions which have now become available with this release, in the Appointment Scheduling Module.

Could you please provide a quotation itemised for each of these requested enhancements.

HBCIS APP2 - Appointment Scheduling Upgrade

Referral Source

The valid Referral Source codes are listed below:

Code	Description
01	GENERAL PRACTICE
02	EMERGENCY DEPARTMENT
03	SPECALIST OUTPATIENT DEPT
04	UNIT/WARD – INPATIENT
05	UNIT/WARD-PST DIS REVIEW
06	OTHER QLD HLTH HOSP
07	PRIVATE HOSPITAL
08	QLD HLTH PRIV PRACT BILL
09	OTH PRIV MED SPEC/CONSLT
10	CORRECTIONAL FACILITY
11	COMM HLTH SERVICE QLD HLTH
12	OTHER
99	NOT STATED/INADEQ DESCRIBED

APP2 location

Screen: APP2.S208 – Appointment Referral Entry

Field Position: 05

Actions Required

Insert referral source code into field Referral Source -HKKMTX - start position 782 in extract 15 (include leading zero)

110

HKKMTX

782

L#20

5.1.02

MRI Occupation

Referral Source

EMG2

The Data is stored in APP.REFERALS attribute 26, which is linked by APPOINTMENTS attribute 27.

Payment Class

The valid Payment Class codes are listed below:

Code	Description
CS	CORRECTIONAL SERVICES
CU	UNSIGHTED MEDICARE CARD
DD	DEPT. OF DEFENCE
DVA	DEPT OF VETERANS AFFAIRS
MC	MEDICARE
MVO	MOTOR VEHICLE OTHER
MVOI	MOTOR VEHICLE OTH.INELIGIB.
MVQ	MOTOR VEHICLE QLD
MVQI	MOTOR VEHICLE QLD INELIGIB.
NE	NOT ELIGIBLE
RC	RECIPROCAL COUNTRY
TPE	THIRD PARTY ELIGIBLE
TPI	THIRD PARTY INELIGIBLE
WCO	WORKERS COMPENSATION OTHER
WCOI	WORKERS COMP OTH.INELIGIBLE
WCQ	WORKERS COMPENSATION QLD
WCQI	WORKERS COMP QLD INELIGIBLE

APP2 location

Screen: APP2.S208 – Appointment Referral Entry

Field Position: 06

Actions Required

Insert payment class code into field Payment Class - HKOHCD - start position 861 in extract 15

128

HKOHCD

861

L#5

5.1.02

MRI Payor Code 1

Payment Class

The Data is stored in APP.REFERALS attribute 27, which is linked by APPOINTMENTS attribute 27. (The 27 is a coincidence) The Data is also stored in Attribute 24 of the APPOINTMENTS record. Data is drawn preferentially from the Appointment Record, then the referral, and finally as before from the FIN-STATUS

Public/Private

APP2 location

Screen: APP2.S187 – Appointment Entry

Field Position: 08

Public/Private Business Rules

If field 08 of Appointment Entry Screen APP2.S187 is 1 (public patient) then insert value 0 into extract 15 record field Public/Private status HKE0NR - at start position 834

If field 08 of Appointment Entry Screen APP2.S187 is 2 (private patient) then insert value 1 into extract 15 record field Public/Private status HKE0NR - at start position 834

119

HKE0NR

834

R#3

5.1.02

MRI Group 8 Procs

Private Patient = 1

In Attribute 31 of APPOINTMENTS file, Data “1” is public, “2” is Private

Note prior business rules for public private status in talons allocated 1 to private patients not public patients

Session Type

The valid Session Type codes are listed below:

Code	Description
01	INDIVIDUAL
02	GROUP
99	NOT STATED/INADEQU DESC

APP2 location

Screen: APP2.S187 – Appointment Entry

Field Position: 13

Session Type Business Rules

If field 13 of Appointment Entry Screen APP2.S187 is 01 then insert value “IND” into extract 15 record field Care Type -HKR2CD - at start position 338

Else if field 13 of Appointment Entry Screen APP2.S187 is 02 then insert value “GRP” into extract 15 record field Care Type -HKR2CD at start position 338

Else insert value “NS” into extract 15 record field Care Type -HKR2CD at start position 338

HKR2CD

338

L#3

5.1.02

MRI Admit Type

Care Type

In Attribute 32 of APPOINTMENTS file

Delivery Mode

The valid Delivery Mode codes are listed below:

Code	Description
01	IN PERSON
02	TELEPHONE
03	MAIL OR EMAIL
04	TELEHEALTH

APP2 location

Screen: APP2.S187 – Appointment Entry

Field Position: 14

Actions Required

Insert Delivery Mode code into field Type of Visit HKR0CD - at start position 321 in extract 15 (include leading zero)

HKR0CD

321

5.2.01

MRI County

Type of Visit

n/a

Type of visit for EDIS - Delivery Mode for APP2

In Attribute 33 of APPOINTMENTS file

Sub Speciality Code

The APP2 screen is below

APP2.S15 CLINIC CODES 427 LOGON-QLDWRK

01 Clinic Code [XXXXXXXXXXXXXX]

02 Description [XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX]

03 Clinic Group [XXXXX] XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

04 Sub-Specialty Code [XX] XXXXXXXXXXXXXXXXXXXXXXXXX

05 Print Daily Appointments (Y/N) [X]

06 Daily Appointments

Show Moved/Cancelled Appointments (Y/N) [X]

07 Daily Appointments by Location

Show Moved/Cancelled Appointments (Y/N) [X]

08 Print Diagnostic Imaging List (Y/N) [X]

09 Exclude from help lookup lists (Y/N) [X]

10 Doctor/Clinic Schedules

Reallocate Bookings from Appointment Date (Y/N) [X]

11 Restrict Overbookings (Y/N) [X]

12 Date Restriction to Commence [XX XXX XX]

13 Date Restriction to Finish [XX XXX XX]

14 Pre Admission Clinic (Y/N) [X]

Enter Field Number or Code Filed

APP2 location

Screen: APP2.S15 – Clinic Codes Field Position: 04

Actions Required

The field in Transition II that lists a Clinic Type is limited to Two Characters for this reason a mapping table from the HBCIS code set to a two characters HEXADECIMAL set is required. This table is included below. The business rules which follow are required for each sub speciality code as per this table

Insert Mapped T2 Sub Speciality Clinic Code into field Clinic Type –HKR6CD- start position 407 in extract 15

Code	Abbreviated Description	Full Description	T2 code
1	AUDIOLOGY	AUDIOLOGY	01
2	CLINICAL PHARMACY	CLINICAL PHARMACY	02
3	DIABETES EDUCATION	DIABETES EDUCATION	03
4	NEUROPSYCHOLOGY	NEUROPSYCHOLOGY	04
5	NUTRITION/DIETETICS	NUTRITION/DIETETICS	05
6	OCCUPATIONAL THERAPY	OCCUPATIONAL THERAPY	06
7	OPTOMETRY	OPTOMETRY	07
8	ORTHOPTICS	ORTHOPTICS	08
9	ORTHOTICS	ORTHOTICS	09
10	PHYSIOTHERAPY	PHYSIOTHERAPY	0A
11	PODIATRY	PODIATRY	0B
12	PROSTHETICS	PROSTHETICS	0C
13	PSYCHOLOGY	PSYCHOLOGY	0D
14	SOCIAL WORK	SOCIAL WORK	0E
15	SPEECH PATHOLOGY	SPEECH PATHOLOGY	0F
16	STOMAL THERAPY	STOMAL THERAPY	10
17	WOUND MANAGEMENT	WOUND MANAGEMENT	11
18	DENTAL	DENTAL	12
19	MEDICAL IMAGING	MEDICAL IMAGING	13
20	AGED CARE (GERIATRICS)	AGED CARE (GERIATRICS)	14
21	IMMUNOLOGY - ALLERGY	IMMUNOLOGY – ALLERGY	15
22	IMMUNOLOGY - IMMUNOLOGY	IMMUNOLOGY – IMMUNOLOGY	16
23	ANTI-COAGULANT	ANTI-COAGULANT	17
24	CARDIOLOGY-CARDIOLOGY	CARDIOLOGY – CARDIOLOGY	18
25	CARDIOLOGY-PACEMAKER	CARDIOLOGY – PACEMAKER	19
26	CARDIOLOGY-STRESS TEST	CARDIOLOGY – STRESS TEST	1A
27	CARDIOLOGY-HOLTER CLINIC	CARDIOLOGY – HOLTER CLINIC	1B
28	CARDIOLOGY-HYPERTENSION	CARDIOLOGY – HYPERTENSION	1C
29	CLINICAL MEASUREMENT	CLINICAL MEASUREMENT	1D
30	DERMATOLOGY – DERMATOLOGY	DERMATOLOGY – DERMATOLOGY	1E
31	DERMATOLOGY – CRYOTHERAPY	DERMATOLOGY – CRYOTHERAPY	1F
32	DEMENTIA	DEMENTIA	20
33	DEVELOPMENTL DISABILITIES	DEVELOPMENTAL DISABILITIES	21
34	DIABETES/ENDOCRINE–DIABET.	DIABETES/ENDOCRINE – DIABETES	22
35	DIABETES/ENDOCRINE–ENDOCR.	DIABETES/ENDOCRINE – ENDOCRINE	23
36	DIABET/ENDOCRINE–THYROID	DIABETES/ENDOCRINE – THYROID	24
37	DIABET/ENDOCRINE–METABOLIC	DIABETES/ENDOCRINE – METABOL	25
38	EPILEPSY	EPILEPSY	26
39	FALLS	FALLS	27
40	GASTRONENTEROLOGY	GASTROENTEROLOGY	28
41	GENERAL INTERNAL MEDICINE	GENERAL INTERNAL MEDICINE	29
42	GENETIC	GENETIC	2A
43	HAEMATOLOGY	HAEMATOLOGY	2B
44	HEPATOBILIARY	HEPATOBILIARY	2C
45	HAEMOPHILIA	HAEMOPHILIA	2D
46	HYPERBARIC MEDICINE	HYPERBARIC MEDICINE	2E
47	INFEC DIS – INFEC DIS	INFECTIOUS DISEASES – INFECTIOUS DISEASES	2F
48	INFEC DIS – HEP B	INFECTIOUS DISEASES – HEPITATIS B	30
49	INFEC DIS – HEP C	INFECTIOUS DISEASES – HEPITATIS C	31
50	METOBOLIC BONE	METABOLIC BONE	32
51	NEPHROLOGY	NEPHROLOGY - NEPHROLOGY	33
52	NEPHROLOGY - RENAL	NEPHROLOGY – RENAL	34
53	NEUROLOGY	NEUROLOGY	35
54	OCCUPATIONAL MEDICINE	OCCUPATIONAL MEDICINE	36
55	ONCOLOGY - ONCOLOGY	ONCOLOGY – ONCOLOGY	37
56	ONCOLOGY – CHEMOTHERAPY	ONCOLOGY – CHEMOTHERAPY	38
57	ONCOL–MED ONCO CLINIC	ONCOLOGY – MEDICAL ONCOLOGY CLINIC	39
58	ONCOL-MED ONCO TREATMNT	ONCOLOGY – MEDICAL ONCOLOGY TREATMENT	3A
59	ONCOL-RADIAT ONCO CLINIC	ONCOLOGY – RADIATION ONCOLOGY CLINIC	3B
60	ONCOL-RADIAT ONCO TREAT	ONCOLOGY – RADIATION ONCOLOGY TREATMENT	3C
61	PALLIATIVE CARE	PALLIATIVE CARE	3D
62	PAIN MANAGEMENT	PAIN MANAGEMENT	3E
63	PHARMACOLOGY/TOXICOLOGY	PHARMACOLOGY/TOXICOLOGY – PHARMACOLOGY/TOXICOLOGY	3F
64	PHARM/TOXIC-ALCOHOL&DRUG	PHARMACOLOGY/TOXICOLOGY – ALCOHOL AND OTHER DRUG	40
65	REHABILITATION	REHABILITATION	41
66	RESP – ASTHMA	RESPIRATORY – ASTHMA	42
67	RESP – CYSTIC FIBROSIS	RESPIRATORY – CYSTIC FIBROSIS	43
68	RESP – SLEEP	RESPIRATORY – SLEEP	44
69	RESP – RESP	RESPIRATORY – RESPIRATORY	45
70	RESP – THORACIC	RESPIRATORY – THORACIC	46
71	RHEUMATOLOGY	RHEUMATOLOGY	47
72	SPINAL	SPINAL	48
73	TRANSPLANTS	TRANSPLANTS	49
74	FAMILY PLANNING	FAMILY PLANNING	4A
75	GYNAE-REPROD TECH-INFERT	GYNAECOLOGY – ASSISTED REPRODUCTIVE TECHNOLOGY (INFERTILITY)	4B
76	GYNAECOLOGY – COLPOSCOPY	GYNAECOLOGY – COLPOSCOPY	4C
77	GYNAECOLOGY – GYNAECOLOGY	GYNAECOLOGY – GYNAECOLOGY	4D
78	GYNAECOLOGY – MENOPAUSE	GYNAECOLOGY – MENOPAUSE	4E
79	GYNAECOLOGY – ONCOLOGY	GYNAECOLOGY – ONCOLOGY	4F
80	GYNAECOLOGY – PAP SMEAR	GYNAECOLOGY – PAP SMEAR	50
81	OBSTETRICS – OBSTETRICS	OBSTETRICS – OBSTETRICS	51
82	OBSTETRICS – ANTENATAL	OBSTETRICS – ANTE NATAL	52
83	OBSTETRICS – POSTNATAL	OBSTETRICS – POST NATAL	53
84	PATHOLOGY	PATHOLOGY	54
85	ADOLESCENT HEALTH	ADOLESCENT HEALTH	55
86	NEONATAL	NEONATAL	56
87	PAEDIATRIC – MEDICINE	PAEDIATRIC – MEDICINE	57
88	PAEDIATRIC – SURGERY	PAEDIATRIC – SURGERY	58
89	PAED-OTHER ASSESSMENT	PAEDIATRIC – OTHER – ASSESSMENT	59
90	PAED-OTHER-DEVELOPMENT	PAEDIATRIC – OTHER – DEVELOPMENT	5A
91	PAED-OTHER-REHABILITATION	PAEDIATRIC – OTHER – REHABILITION	5B
92	PHARMACY	PHARMACY	5C
93	PSYCHIATRY	PSYCHIATRY	5D
94	BREAST	BREAST	5E
95	BURNS	BURNS	5F
96	CARDIAC SURGERY – CARDIAC	CARDIAC SURGERY – CARDIAC	60
97	CARDIAC SURGERY-THORACIC	CARDIAC SURGERY – THORACIC	61
98	CARD SURG-CARDIO-THORASIC	CARDIAC SURGERY – CARDIO-THORASIC	62
99	COLORECTAL	COLORECTAL	63
100	CRANIOFACIAL	CRANIOFACIAL	64
101	EAR NOSE & THROAT - ENT	EAR, NOSE AND THROAT – ENT	65
102	ENT – MAXILLO FACIAL	EAR, NOSE AND THROAT – MAXILLO-FACIAL	66
103	EAR NOSE & THROAT - ORAL	EAR, NOSE AND THROAT – ORAL	67
104	GEN SURG – GEN SURG	GENERAL SURGERY – GENERAL SURGERY	68
105	GEN SURG – COLO-RECTAL	GENERAL SURGERY – COLO-RECTAL	69
106	NEUROSURGERY	NEUROSURGERY	6A
107	OPHTHALMOLOGY	OPHTHALMOLOGY	6B
108	ORTHOPAEDICS – ORTHOPAED.	ORTHOPAEDICS – ORTHOPAEDICS	6C
109	ORTHOPAEDICS – HAND	ORTHOPAEDICS – HAND	6D
110	ORTHOPAEDICS – FRACTURE	ORTHOPAEDICS – FRACTURE	6E
111	ORTHOPAEDICS – SCOLIOSIS	ORTHOPAEDICS – SCOLIOSIS	6F
112	PLASTIC SURGERY	PLASTIC SURGERY	70
113	PRE-ADMISSION	PRE-ADMISSION	71
114	ANAESTHETIC	ANAESTHETIC	72
115	UROLOGY	UROLOGY	73
116	VASCULAR SURGERY	VASCULAR SURGERY	74
117	OTHER SURGERY	OTHER SURGERY	75
118	EMERGENCY DEPARTMENT	EMERGENCY DEPARTMENT	76

HKR6CD

407

5.2.01

MRI Clinic Type

Clinic Type

n/a

Clinic Type from Mapping table with APP2 sub specialty code

Attribute 31 of Clinics file, from CLINIC ID in APPOINTMENTS file Record ID, convert Code to HEX, gives us values for 00 to FF

Clinic Funding Source

APP2 screen

~~APP2.Snn CLINIC FUNDING SOURCE CODES 442 LOGON-QLDWRK~~

~~APP2.S246~~

~~O1 Clinic Funding Source [XX]~~

~~02 Description [XXXXXXXXXXXXXXXXXXXXXXXXX]~~

~~03 Public/Private [X]~~

~~04 Start Date [DD MM YY]~~

~~05 End date [DD MM YY]~~

~~Enter Field Number or Code Filed [ ]~~

Table of Valid Values

~~Code~~	~~Abbreviated Description~~	~~Full Description~~
01	~~OPER’ING BUDGET–THIS HOSP~~	~~OPERATING BUDGET – THIS HOSPITAL~~
02	~~OTHER QLD HEALTH HOSPITAL~~	~~OTHER QUEENSLAND HEALTH HOSPITAL~~
03	~~QLD HLTH PRIV PRACT BILL~~	~~QUEENSLAND HEALTH PRIVATE~~ ~~PRACTICE BILL AGENCY~~
04	~~OTHER PRIVATE PRACTICE~~	~~OTHER PRIVATE PRACTICE~~
05	~~QLD HLTH TRUST FUND~~	~~QUEENSLAND~~ ~~HEALTH TRUST FUND~~
06	~~COMM HLTH BUDGET-QLD HLTH~~	~~COMMUNITY HEALTH BUDGET – QUEENSLAND HEALTH~~
07	~~ROYAL FLYING DR SERVICE~~	~~ROYAL FLYING DOCTOR SERVICE~~
08	~~OTHER~~	~~OTHER~~
99	~~NOT STATED/INADEQ DESCRIB~~	~~NOT STATED/INADEQUATLEY DESCRIBED~~

~~APP2 location~~

~~Screen: APP2.Snn – Clinic Funding Source Codes Field Position: 01~~

Actions Required

~~Insert Clinic Funding Source Code into field Funding Source –HKDZHR- start position 610 in extract 15 - include leading zero from code set as above~~

~~HKDZNR~~

~~610~~

~~5.2.01~~

~~MRI Phone Exchange~~

~~Funding Source~~

~~n/a~~

~~Funding Source From APP2~~

TBA Link to appropriate Source Data not identified as yet, information is only stored on TEMPLATES and not at detail APPOINTMENT record level.

New Repeat Status

APP2 screen

APP2.Snn NEW/REPEAT STATUS 442 LOGON-QLDWRK

O1 New/Repeat Status [XX]

02 Description [XXXXXXXXXXXXXXXXXXXXXXXXX]

03 Start Date [DD MM YY]

04 End date [DD MM YY]

NOTES

-----------------

The following codes must not be altered:

1. Code N – NEW

2. Code R – REPEAT

3. Code O - OTHER

Enter Field Number or Code Filed [ ]

Table of Valid Values

Note sites may add additional codes to the above list

APP2 location

Screen: APP2.Snn – New/repeat Status Field Position: 01

Actions Required

Insert New/repat Status Code into field Admission Status –HKSFCD- start position 615 in extract 15 -

HKSFCD

615

5.2.01

MRI Patient Type

Admission Status

ADM

For inpatients 1=Emergecy,

2=Elective 3=Other For APP2 New/Repeat Status codes

Attribute 2 of APPOINTMENTS file.

Appointment Scheduling Specifications for the Talons Interface 2005 Changes