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1
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- Starting Background XV & XVI extracts.
- Running Auslab Extracts
- Running Other Extracts
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2
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- This is the major processing option and allows all normal monthly
extracts to be created.
- Extracts started in this way will run as what is known as TIPH jobs,
(Terminal Independent Process handler). Some may know of them as Phantom
Jobs.
- After the Job is launched, your screen will return to the menu. You may
log off or disconnect, or be disconnected, and the Job will still
complete.
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3
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- This allows the entry of financial year and calendar period, the
combination of terms is used to ensure that no confusion exists in the
mind as to what is being asked for.
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4
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- Enter the first year date e.g. for 1996-1997 enter 1996, then
<enter>, then the calendar month as a number then <enter>
(e.g. 7 is July), then confirm with a Y <enter>. If you do not
confirm, you will be re-prompted, if you press <esc> then
<enter> you will return to the menu.
- A list of periods processed and the dates they were processed are shown.
(Note this screen is compliant with Y2K issues)
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5
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- Another screen will follow prompting for the Accounts, date and time to run. Date and time in
24 hour clock should be used.
- If satellites are to be launched they will list here and can be
de-selected if required.
- Your ISU will advise you of when they would prefer you to run extracts,
taking into consideration processing demands on your system. The process
will run even if you log off your terminal, only a reboot of the CSC
Reality database or action by Systems staff to kill the job will prevent
it from running.
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6
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- Following this screen you will be prompted for the tasks you wish to
start, EX.XVI.UNIX & EX.XV.IP.UNIX. You may start one or both. In
the future there may be more processes that can be started in this
screen, and the process names (as here) may vary.
- Both processes may be started together.
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7
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- The following screens pertain to EX.XVI.UNIX. This process creates
utilisation extracts.
- The first screen will tell you if the pre-requisite data from third
party systems has or has not been
loaded. This only indicates that the loading process has been done, and
the number of records loaded.
- A purge may have deleted the data, and it may still list in this
location. If you have not purged the period, this is not an issue.
- You may choose to exit at this point to run the appropriate
prerequisite, if all are in order, you will not be prompted
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8
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- The next screen allows you to choose which of the several subroutines
you may choose to reselect the data file for and then process.
- Unless you know what you are doing always say "Y" for yes
- Processes will be run regardless for modules if the period has not been
run before for that module.
- Re-Selection only relates to the data file as it exists on the
HBCIS system or a pre-loaded Talons third party file, it does not relate
to re-importing or re-loading the Third party file from the FTP server.
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9
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10
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- You will be prompted with the following
This option will RE-select data from main data file rather than
use a previously saved list of data (Almost always use 'Y')
- THIS OPTION DOES NOT DISABLE A FEEDER
- When extracts are run for any period, a list of the
"Selection" from the data file is saved, If you choose to
"NOT" reselect from the data file when repeating a run this
existing list will be used,
- If you then choose not to re-process the extract data, the Output
products will be exactly the same as the last time the extract was run
for that period.
- You will be prompted with this as a reminder
RE-PROCESSING will re-crunch the data and will always occur if
the data is RE-selected (Almost Always use 'Y')
THIS OPTION DOES NOT DISABLE A FEEDER
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11
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- If you choose to re-process while not re-selecting, the data may change
very slightly if in the source
data file, existing records have been altered or updated in any way,
- If you choose to reselect, then re-processing will automatically occur,
and any new records will be added to the extract, and any changes to
existing records will reflect in the output.
- In general, always re-select and re-process Y & Y unless you are
confident you know what you are doing, why you are doing it, or have
been asked to do it by CSH or Allegiance staff.
- The Phantom will launch now, but will go dormant before actually
processing any data until the next occurrence of the time specified on
the date specified.
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12
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- The Options for the XV IP are simple.
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13
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- You may choose to force a reselect of the file (normally choose
"Y"). You may also choose to monitor for changed admissions in
the current and last financial periods. This should be done at least
once a month, but use the option in the codes setup menu in general to
do this.
- The “file” or “Data File” is the HBCIS Admissions file. Re-selecting
from it will look at this file and select Admissions and Inhouse (Patients Treated) in the
period requested in the prior screen. If you select N, it will use the
last SAVED LIST of episodes for that period, if there is one, or SELECT
anyway if not.
- Check Saved admission information option will check saved copies of
certain data elements for changes. It will look at all admissions back
as far as the option in the Mapping And Codes Menu “Saved XV data start
date”. This date should be changed from that menu annually once changes
in the prior year are of no further interest.
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14
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- The Cut-off Date for old data will cause only data after and including
this date to be extracted. This date can be changed backwards and
forwards. Data being held for extract due to changed Admissions
information with discharge dates prior to this date will be held. This
cut off date overrides any of the previous data inclusions, however
changing it back in time will catch previously flagged changes
- In addition you will be prompted for the time and date to start this
extract unless you have just set off an XVI extract, in which case the
XV will automatically be set to follow the data gathering of the XVI to
ensure all XV data sourced from running and XVI is included.
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15
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- The TIPH extracts will run, printed reports will be output to the
spooler options set as system default and extract files created and
placed in the appropriate locations.
- All tasks will be run in the order required and under normal
circumstances no other action will be required. You may choose to run
your EX.XV.IP.UNIX.ZZZ as often as you wish, weekly would be normal. The
EX.XVI.UNIX extract (utilisation) must be run Monthly about 14 days
after the end of the month after all other required data has been loaded
and processed. The VIII and XXI files are produced in this extract as
well.
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Notes